The perfect project, on time and on budget
A phased checklist and timeline planner for commercial gym operators. Work through every task from first idea to launch day, track your progress, and avoid the costly surprises that derail most fit-outs.
Stay on time
Six phases mapped to a 10–12 week fit-out window.
Stay on budget
Cost-control tips baked into every phase.
No surprises
Avoid the common pitfalls that derail gym projects.
Your project checklist
Tick off tasks as you go — your progress is saved on this device so you can come back to it any time. Typical fit-out: 10–12 weeks from sign-off to launch.
Your project progress
0 of 36 tasks complete
Define & Budget
Weeks 1–2
Lock down your goals, budget and space before anything is ordered.
Design & Specify
Weeks 2–4
Turn the space into a true-scale layout and a priced equipment list.
Order & Finance
Weeks 4–6
Place orders, secure finance and lock in delivery dates.
Prepare the Site
Weeks 6–8
Get the room ready so install day is smooth and fast.
Delivery & Install
Weeks 8–10
Receive, build and commission every station safely.
Launch & Support
Weeks 10+
Train your team, go live and keep everything running.
Keep the budget under control
- 1Hold a 10% contingency — surprises in building works are the norm, not the exception.
- 2Fix the equipment spec before ordering — changes mid-build are the #1 cost overrun.
- 3Bundle equipment, flooring and install with one supplier to avoid interface gaps.
- 4Finance the kit, not the build — keep cashflow for site works and open with a lease.
Hit your launch date
- 1Order long-lead European equipment first — 5–7 month lead times drive the whole plan.
- 2Don't wait for the room to be finished to order — parallel tracks save weeks.
- 3Lock the install date before flooring goes down so the surface is protected.
- 4Build a 2-week buffer between install and launch for snagging and staff training.
Want us to run the project with you?
Book a free consultancy and we'll map your equipment, design, finance and timeline into one delivery plan.